Hours of Operation
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Example #1

My standard hours of operation are from 7:30-5:30 Monday-Friday, and your specific hours will be outlined in your Contract and Rate Agreement. Please be respectful of your contracted hours, as that is how I arrange the day’s activities for myself, my family and the children in my care; for example; if my first child arrive is at 8:00, then I will spend time alone with my family until s/he arrives at 8:00; if my last child’s pickup time is 4:30, then my family time starts at 4:30. I do understand as a working parent myself that problems can unexpectedly arise, and if you discuss schedule conflicts with me in advance, then we can try and work something out. I also realize that you may need to run an errand after work while your child is in my care and if you discuss this with me the day before, I may be able to accommodate your child during this unscheduled time.

Please stick to your scheduled hours, as I am restricted by law to a certain number of children at one time. Being on time is extremely important as I have full-time and part-time children coming and going around lunchtime, and I also do back-up care when I can. Having both full- and part-time children in my care requires extra organization from me and timeliness from you. If problems develop with ratios, I will work with the part-time families to find a solution so that everyone can get to work on time, but if I have too many children in my care at one time, you may be asked to stay with your children until another parent arrives to pick up their child. That way I will be in compliance with the stat law.

Please remember that while I am providing child care for your child(ren), this is my business and my home, and that my evenings with my family are very important to me. If you will be late, please call and let me know beforehand. If arrangements have not been made prior to your pick-up time, there will be an additional charge to you of $5.00 per child per 15 minutes after your contracted pick-up time. Please do not put me in the position to have to charge you extra.

Example #2

I am open for child care from 6:30 am, until 5:30 pm. If possible, try not to exceed 10 hours per day. This is a really long day for a young child, especially when they are missing their parents. Should the need arise for you to need care outside of my regular hours, I will consider it, with at least 24 hours notice. This does not guarantee that I will be able to provide that extra care. I often have plans in the evenings, and it is a really long day for my family to extend it beyond normal hours. The rate for overtime child care is $5.00 per hour per child.

Enrollment
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Example #1

When you enroll your child we will require some necessary paperwork. These include:

• Registration Form
• Complete Record of Immunization and Health Physical
• Written Consent for Child to Receive Emergency Medical Treatment
• Signed Consent for Permission to Administer Non-Rx
• Parental Consent for Prescription Medication (only as needed)
• Child Enrollment Form for Food Program
• Transportation Authorization
• Signed Contract including Fee and Payment Plan

Example #2

All required supplies and necessary forms must be returned and completely filled out prior to your child’s first day in child care. This is a compliance issue as an in-home daycare registered with the state, and the forms will need to be updated yearly and after immunizations. As the parent it is your responsibility to read through and become familiar with my child care policies; for your protection and mine, I ask that you sign a form stating that you have read, understand, and agree to all policies as outlined.

State law says that you must provide a written physical health record and immunization card for each child signed by a physician. The date and exam must not be more than twelve months before the first day of attendance. Thereafter, you must submit a statement of health signed by a physician annually. This is required for your children to participate in my registered child care home.

Example #3

Required Documents—the following completed documents will be required prior to admitting your child into my care.

Parent-Provider Child Care Contract

Identification and Health Information

Emergency Medical Care Release Form

Persons to Call in Case of Emergency

Permission to Administer Non-Prescription Products

Permission to Participate in Program Activities

Current Certificate of Immunizations

Consent for Prescription Medication (only as needed)

Example # 4

If your child is between the ages of 8 weeks and 5 years, and if space allows, he/she may be admitted to the program when all the necessary forms are properly completed, signed and returned to the provider. The vaccination card must be on file within one week of start date. Children are enrolled for a two week trial period after which the provider will meet with parents to discuss how well the experience is working for everyone.

Example #5

Upon enrollment we will require some necessary paperwork.  This would include:

·        Child background information

·        Complete record of immunization and health physical

·        Written consent for child to receive emergency medical treatment

·        Medical history and medication release form

·        Transportation authorization

·        Child enrollment form for food program

·         Signed contract including fee and payment plan

In all cars that the children will be traveling in, we keep Travel and Activity

Authorization forms, Emergency Medical Authorization forms, and Child ID cards.  These are needed for safety purposes only.  For these, we need you to fill out all of the forms in the enrollment folder.  There are multiple copies of these forms.  Please fill out all of the forms in their entirety and DO NOT write “same as other sheet” or “same as other child” as these forms will be kept in different cars.  Due to the importance of these forms, they need to be filled out before your child attends the daycare.

Immunization Cards: This is one of the most important rules we have.  Your child will not be allowed into the daycare without an immunization card and/or a physical form.  The immunization form needs to be provided to the daycare provider at enrollment and an updated copy each time your child receives a new vaccination.  For infant and preschool-aged children, an admission physical exam report by a licensed physician is required.  A statement of health condition signed by a physician is required annually after the date of the admission physical.  For school aged children, a statement of health status needs to signed by the parent or legal guardian.  This rule is as important to daycares as it is to schools.  If your child is not up to date of their shots, he/she will not be allowed into the program.  We make this rule because of the extreme threat to the other children, especially the infants who are not yet old enough to receive all of the necessary shots.  I also need these to be in compliance with DHS and to retain my daycare license.

Example #6

Admission to _____ is not always first come, first served. Special consideration is given to maintaining a balance of age, gender and ability, among other factors.

A child’s file must include the following:

* Identifying information including the child’s full name, birth date, parent’s/s’ name(s), home address(es), home telephone number(s), special needs of the child, & parent’s/s’ work/school address(es) and telephone number(s).

* Emergency information including where the parent can be reached, name and telephone of the child’s regular source of health care, & name, telephone number and relation of another adult available in case of emergency. Please remember this person must be available while your child is in care.

* Signed medical consent form from the parent authorizing emergency treatment.

* For infants and preschoolers, by the first day of attendance, an admission physical examination report signed by a licensed physician or designee in a clinic supervised by a licensed physician.

* For school aged child, on the first day of attendance, a statement of health status signed by a parent or guardian. This statement must be submitted every year.

* A statement of health condition signed by a physician or designee shall thereafter be submitted annually from the date of the admission physical.

* Injury report forms to document injuries requiring first aid or medical care.

* A list signed by a parent which names persons authorized to pick up the child. This authorization shall include the name, telephone number, and relationship of the authorized person to the child.

* Signed and dated immunization certificate provided by the state Department of Public Health. For school aged children, a copy of the most recent immunization record shall be acceptable.

* Written permission from the parent for the child to attend activities away from the child development home. This permission shall include times of departures/arrivals from the child development home, destination, and persons who will be responsible for the child.

* Signed parental consent for additional children to be present during emergency school closings.

Rates and Payment Procedures
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Example #1

Rates are as follow

FULL TIME      ______/week per child

This does not cover supplies such as diapers, wipes, formula and special diets. Parents are expected to provide these items.

THESE RATES ARE SUBJECT TO CHANGE WITH A 30 DAY WRITTEN NOTICE.

PART TIME RATES

From time to time, I may have part time positions available. The fee for part time is ____ per day per child.

BEFORE AND AFTER SCHOOL CARE:  _____/week

When school is not in session for an entire day, there will be an additional charge of $10.00 per day. On no-school days, when a full day of care is needed, please notify me in advance, as I will need to make arrangements for meals and possibly for extra help so as not to exceed my legal limits. NO TRANSPORTATION IS PROVIDED FOR BEFORE AND AFTER SCHOOL CHILDREN.

Example #2

Enrollment positions at _____________ are currently only full time positions. If the situation arises that a child requiring part time care fills a position, it is with the understanding that they will be charged the full time rate regardless of hours/days in attendance.

Monthly full time rate = $_____

Child Care fees are charged on a monthly basis as written in your contract. Payments are paid in advance. Monthly payments are due on the 1^st of the month. Each family is required to pay the scheduled fee whenever __________ is open whether or not the child is in attendance. This assures that your child’s position will be held for him/her.

Please inform us as soon as possible if your child is to be absent, have late arrival, early departure, illness or vacation. No reimbursement or credit will be given in the event of a child’s absence. Payment is required in full prior to a child’s departure for vacation.

In no situation may time scheduled for an enrolled child be used for another non-enrolled child.

We will provide an annual tax statement for fees paid after the end of each year. We are also happy to provide receipts for reimbursement of flexible child care credit accounts or other child care saving accounts as requested.

Example #3

Full payments are due on Monday morning of each week—unless you and I make other arrangements. If problems continue with fees not being paid, then a late fee of $5.00/day will be assessed. The regular payment and the late fee will need to be paid by the Friday of that week in order to hold your child’s spot. A service charge for returned checks will be $15.00, plus any other charges incurred. After the second returned check, it will be cash only. Payment is due regardless of illness, personal days, or vacation beyond 2 weeks. Maternity leave or leave due to illness/emergency will still be charged at the regular rate and paid weekly, in order to hold your child(ren)’s spot in my child care. If a payment is missed, then the spot will be forfeited.

Should rate increases be necessary, prior notice will be given. Current rates are as follows:

____for full –time care (or $__ per day), ___/hour for part-time care (with guaranteed hours) and ___/day for back-up care. At times it may be necessary for a child receiving “part-time” care to be charged for the “full-time” rate of ___/week…this may happen since the child who comes on a part-time basis takes up a full time slot. Should I have the chance to accept a full0time child, the “part-time” family will be offered the slot at the “full-time” pay first, and they can either accept or deny the slot.

Example #4

We ask that payments for child care be made on the date they are due.  If they are not made on the due date you will be assessed a $10 fee for each day the payment is late.  This fee will only be waived in case of emergency or previously agreed upon arrangements with         _____.  Try to remember that I live on the income from child care just like you live on your incomes.  If you fail to pay your fees on time, I may find it impossible to pay my own bills as well as my employees.

Overtime fees will begin when a child has stayed past the agreed upon standard unit of care per day.  These charges will be added directly to that week’s total.

Pick ups must be made by 6pm unless previously arranged.

Returned check fees, as in all businesses, will result in a $20.00 charge.

Example #5

For full time children the cost is ____/month. Payment is due on the first of the month, although arrangements can be made to pay weekly or bi monthly. I require a two week deposit of ___payment as a deposit to hold your child’s place. For part time children the cost is ___ per day or ___ per half day. Half day is 7:30-12:30 or 12:30-5:30. A two week deposit (your specific amount for two weeks) is required to hold a spot. The deposit will be applied to your last two week payment. I also require a 30 day notice of your child leaving the daycare. If less time is given, you will be held responsible for the next month’s payment. This is to allow myself time to find a replacement for your family.

Example #6

Enrollment positions at _____ currently consist of full and part time. Each family is required to pay the scheduled fee whether or not their child is in attendance.

I will provide an annual tax statement of fees paid at the end of each year. I am also happy to provide receipts for reimbursement of flexible child care credit accounts or other child care saving accounts as requested.

Example #7

You have until the 3^rd of the month to pay for your child’s care. If you do not pay by the 3^rd of the month, your child will not be allowed to continue at _______ unless you have made alternate arrangement with me in advance. There is a $5.00 per day late fee for payments made after the 3^rd of the month.

Returned checks: If your check bounces you will be required to pay for your child’s care by cash, certified check or money order that month in addition to a $20.00 returned check charge. You will also pay a $5.00 per day late fee starting from the first day of the month until you pay by cash, certified check or money order.

Example #8

____ hours of care will be from 7:30 am-5:00 pm Monday through Friday. Your child may not be dropped off before 7:30 am. Your child will need to be picked up by 5:00 pm or there will be a late fee charged to you.

The monthly tuition will be ___ per month/per child. A deposit of $100 will be collected with the application materials. This deposit will be taken off of your last month’s tuition.

Parent(s)/guardian(s) agree to pay the monthly tuition on or before the first of each month. A three day “grace” period will be allowed for tuition payment. After which, a $5 per day fine will be charged to the parent(s)/guardian(s).

Example #9

Payment is due in advance of care provided. Please see your contract for specific details. Payments made be made by cash, check, or money order. Receipts will be given. If a check should be returned for insufficient funds, payment from then on must be made by cash or money order. Parents will also be responsible for any bank fees incurred due to the returned check plus a $20 fee. If payment becomes a hardship, please speak to me as soon as possible so that we have as much time as possible to work out a payment plan. Once a payment plan is set up, parents are required to meet the scheduled payment. Failure of any family to meet financial obligation could be reason for immediate termination.

Example #10

Payment will be due at the end of each week, unless other arrangements are made. If the payment is late a fee of 1.5% of the weekly amount is due. If weekly pay is given to me in a check and it is returned unpaid to my account, the payee is responsible for charges related to the unpaid check.

Late Charges
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Example #1

OVERTIME RATES AND LATE FEES

1. WITH PRIOR APPROVAL, $5.00 PER HOUR PER CHILD
2. WITHOUT PRIOR APPROVAL Without a call informing that you will be late, $1 per minute that you are pate per child. If you call and let me know that you are running late, $5 per 15 minutes you are late per child. Late fees are due when the child returns the next day.
3. IF PARENTS ARE 30 MINUTES LATE, PROVIDER WILL NOTIFY EMERGENCY PERSON LISTED. IF NO ONE PICKS UP THE CHILD AFTER 2 HOURS OF UNAUTHORIZED OVERTIME, I WILL NOTIFY THE NECESSARY AUTHORITIES.

PLEASE MAKE A NOT E OF THE CLOCKS IN THE DAYCAR AREA, AND CHECK THEM ARRODING YO YOUR WATCH. THIS IS THE TIME THAT I GO BY, AND IF IT SAYS 5:31 WHEN YOU WALK IN, YOU ARE LATE! NOT ONLY DOES THIS CUT INTO MY PERSONAL TIME, BUT IT ALSO MAKES ME LATE FOR APPOINTMENTS.

LATE PAYMENTS

All payments are due on Friday of the week the care was provided. If payment is not made in full by Monday when dropping off the child, the child will not be allowed to stay until payment is mad in full. If you have a planned absence on a Friday, then payment should be made of the last day that you are in attendance for the week. The only exceptions, would be if your child is sick on Friday, or if I cancel child care for some reason. Then payments are due upon your arrival on Monday. If checks are returned by your bank for insufficient funds, a $15.00 service charge will be assessed, in addition to any charges we incur from out bank for processing the check, or any problems it may cause with our accounts (i.e.: if your NSF results in one for us, you will be required to pay our fees as well.) Your child will not be allowed to return until the balance has been paid in full. We will terminate anyone who has had 3 returned checks within a one year period, unless they sign an agreement to pay in cash. The same late fees and payment schedule will also apply to cash payments.

Example #2

Should you bring your child late or pick up early, you will still be charged for the full day. If your child is picked up later than 5:30 pm, you will be charged any applicable late charges. A late charge of $5.00 per 15 minutes will be charged in a child is card for outside of the agreed upon time. There is a $20 returned check fee. A returned check could require ‘cash only’ payments for future services.

Example #3

LATE FEES-Should you bring your child late or pick up your child early, your standard fee will not be discounted. If you child is dropped off earlier or picked up later that you’re scheduled times, you will be charged in accordance with the following late fee schedule:

            5-15 minutes--$5.00

            16-30 minutes--$12.00

            OVER 30 MINUTES—please make arrangements to have someone else pick up your       

child(ren). I will be forced to charge $1.00 for every minute late. (i.e. 35 minutes late = $35.00 fee)

Prior notice is required any day your child will not be attending daycare. A fine of $10.00 will be charged for each and every NO-SHOW/NO CALL day. A child is considered a NO-SHOW if he/she is dropped off thirty minutes late without prior notice.

Timely payment is required in accordance with the contract. Late payments will result in a fine of $10.00 per day.

There will be a $25.00 fine (payable the following day) for every returned check. The contract may be terminated if the standard fee and this fine are not timely paid. Any returned check may result in “cash only” payments for future services.

            THERE ARE NO EXCEPTIONS TO THESE LATE CHARGES. Although I am reluctant to enforce such a strict policy, I feel compelled to do so to protect my business and my family.

Example #4

LATE FEES: You will be charged a late fee for picking up your child after 5:00 pm. This fee will be $1 per minute. This fee will be paid directly to ____ on the day of the late pick up.

Example #5

There will be a late fee if the child/ren are not picked up on time each day. This charge is $1 per minute late. I value the time with my family and I do make plans after the children leave.

Example #6

As the person who cares for your child, I work hard every day to give care to your child which is of the highest quality. That high level of effort requires that I am able to start and leave my job on time, every day. Please pick up your child by her scheduled time or 5:30PM at the latest. Please see your contract for details regarding overtime payment rates. Excessive late pick-ups may result in termination.

If there is an emergency, please contact me as soon as possible so we can make arrangements for extended care or another authorized person to pick up your child.

Holidays/Vacation/Provider Sick Time
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Example #1

PROVIDER ILLNESS/VACATION

My current policy is that if I cancel child care for the day (illness, personal day, etc.) then I will credit your account or deduct the appropriate amount for the upcoming week, but if you cancel child care then you pay for the day. I allow 2 weeks unpaid vacation at my expense, but for financial considerations I need 4 week notice prior to your vacation. If a month’s notice is not given, you will be charged the regular rate; if it is not paid upon your child’s return to child care that following week, then immediate termination will result. I will also notify you at least one month in advance if I plan any extended vacation time.

Should an illness or family or medical emergency arise on a day that I offer child care, I will provide you with as much notice as possible. I will try to contact you the morning of the illness or the night before (if I can), but please note that in my illness or absence you are ultimately responsible for finding back-up child care.

If I do offer a substitute in my absence, then I will give you advance notice of the schedule change so that you are aware of the change but need not worry about child care since I provided a substitute. Should you feel uncomfortable with my substitute, feel free to make alternate plans for child care but realize that you are still responsible for that day’s payment since I provided that substitute. There will be times when I myself/family members have doctor’s appointments and child care will still be offered, as some of the children will go with me on the trip to the doctor and the others will stay at home with____. This is something you will have advance notice of since it involves your children and transportation. Mostly, I schedule appointments after hours; however, sometimes it cannot be avoided. I would rather take the children along on a “filed trip” to the doctor than call you and have you leave work to pick up your child. I realize that getting time off work can be difficult so I try to make things easier on you.

Example #2

PAID HOLIDAYS AND VACATION

The following is a list of holidays the provider will expect off with pay:

New Years Eve at 3:00                         Thanksgiving Day

New Years Day                                     Friday after Thanksgiving

Memorial Day                                        Christmas Eve

4^th of July                                            Christmas Day

Labor Day                                             2 Paid Personal Days

If these paid holidays fall on a weekend, the provider will take the paid day off to make a long weekend, corresponding with the majority of the parent’s day off if possible. Provider may also take 2 weeks of unpaid vacation each year. You will be given one month’s notice of my vacation. I may take both weeks at the same time, or take 2 one week vacations. Provider DOES expect to be paid for any vacations you take that do not coincide with my vacation. My costs don’t change, just because your child is absent. In the event of a death, illness, or emergency in my family, I will notify you as soon as possible.

Back –Up Care: You, the parent are responsible for finding child care in the event that I cancel child care, and for my vacations. If I need to take care of personal business during regular child care hours, one of the following people will serve as a temporary provider for me, for up to 3 hours. _____ or_____

Example #3

I will be paid for the agreed hours whether the children are here or not, unless of course I take time off. I will e paid if you take time off, which includes your vacation time. If your vacation is a full week, then you pay half your regular charge for that week. This applies to F/T child(ren), PT is excluded from the half off vacation fee. If vacation is a partial week then I get paid for a full week. I do request a two week notice when taking vacation, just as I would have to give notice to you.

I am paid for the standard holidays, which are: New Year’s Eve and Day, Memorial Day, 4^th of July, Labor Day, Thanksgiving Day and the day after, Christmas Eve and Day, then other holidays which you are paid for through your employment that are different from the ones I have listed. These will be paid at the end of the week as usual.

Example # 4

Sick Time

We ask that you have a back-up child care arrangement in the event that one or both of us are ill and our assistants are unable to substitute. If this occurs, we will let you know as quickly as possible so that you can make other arrangements for your child.  

Scheduled Time Off

Christmas Vacation = December 26-30

Spring Vacation = one week during the spring - variable

Summer Vacation = one week during the summer -variable

We will give at least a 30-day written notice prior to closing for vacation.

Paid Holidays

Paid holidays are as listed. If the holiday falls on a weekend, then we will be closed on the same day that the Federal and State offices close.

New Years Day

Memorial Day

Independence Day

Labor Day

Thanksgiving

The Day after Thanksgiving

Christmas Eve

Christmas Day

New Years Eve

Vacation Time

We will both take 10 (ten) paid vacation days each during the calendar year. Any additional days will not require payment and a percentage for these days will be deducted from the regular monthly tuition rate depending on the total number of working days in that month.

We do ask that you give us the courtesy of prior notification when you will be taking vacation. You will be charged as though your child were here even if they are not.

Example #5

SCHEDULED TIME OFF

Please keep in mind that there will times when personal time off will be requested.  I will provide thirty days written notice.  In the event of an emergency or a death in the family, it will be necessary to take unplanned time off.

PAID HOLIDAYS

Paid Holidays are as listed.  If the holiday falls on a weekend, the holiday will be       observed according with the Federal holiday schedule.

New Year’s Day

Memorial Day

Independence Day

Labor Day

Thanksgiving

Day after Thanksgiving

Christmas Eve

Christmas Day

Day after Christmas

New Year’s Eve

PAID LEAVE

I will take 10 (ten) vacation days, 2 (two) sick days and 2 (two) professional days during each calendar year. This is paid time off. Any additional days will not require payment and will be deducted from your scheduled payment.  I will give at least 30 day written notice prior to taking vacation time.

Example #6

____ WILL BE CLOSED THE FOLLOWING DAYS:

*Labor Day

*Thanksgiving Day and the day after

*The week of Christmas break corresponding to the ICCSD schedule

*New Years Day

*Martin Luther King Day

*Spring Break Week to match ICCSD schedule

*Memorial Day

*4^th and 5^th of July

*1 day in the Fall/Spring for conferences

Parents will also understand that _____ will also take 2 separate weeks of vacation time during the summer. One will be paid, one unpaid. _____will give at least a 1-month notice for these vacations.

Parents will understand that if ____is sick, ____will be closed. I will call the parents in the morning to let them know. I will call the night before if I know then. You will need to have a back up plan for child care should this arise.

Example #7

If I need personal time other than what is on the calendar, I will make every attempt to find a substitute. Please trust that I will give you as much notice as possible if I cannot find a substitute and you will be reimbursed for any days I can not work if I can not find a replacement. I will be taking a one week paid vacation every year, the daycare will not be open. If I get very sick, I will call you either the night before or by 6:30 in the morning to let you know I will not be open. I ask that you allow two paid sick days per y ear.

Example #8

Vacations/Time off: Five (5) days on non-attendance per year are allowed free of charge, once your child has completed six months at _____. All other times, including the holidays listed below, will be charged the full monthly rate. _____ may close for up to three weeks (15 working days) per year for vacation/time off and will not charge you for childcare for five (5) of those fifteen days, once your child has completed six months at _____. You will be given at least one month’s notice so you can find alternative care.

Holidays: _____ will be closed on the following observed holidays: New Year’s Day, the day before or after New Year’s, President’s Day, Memorial Day, 4^th of July, Labor Day, Thanksgiving day and the day after Thanksgiving, Christmas day and the day before or after Christmas. If you require childcare on any of these days and I am available, the cost is $5.00 per hour for the first child and 3.00 per hour for each additional child. Please request this care as far in advance as possible.

Example #9

CLOSINGS:  If Iowa City School District (ICSD) has an emergency closing, more children may be in attendance. An emergency closing DOES NOT include conference days, scheduled no-school days or the like.  _____ does not follow the ICSD calendar and may or may not be in session when ICSD is. Snow days or other weather related closings are at my discretion.

_____ is closed for holidays on Memorial Day, Labor Day, July 4^th, Thanksgiving and the day after. No care will be available from Christmas Eve Day through New Year’s Day, called Winter Holiday. _____ will be closed for one week during the year so that I can attend conferences, continue my education, and improve the care for your child (referred to as Conference Week, though these five days may be taken individually). Parents will be given two to four weeks notice. Please see your contract for details regarding payments for these days.

Parents are responsible for finding care when care at _____ is unavailable. Parents may wish to call 4C’s for aid in finding back-up care. If I schedule substitute care to happen at _____, parents will be given as much notice as possible, up to four weeks in advance. All substitutes I schedule will meet DHS requirements and every effort will be made to introduce children and families to the substitute in advance of the substitute providing care.

Supplies
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Example # 1                    
On your child’s first day, we will need: diapers/pull-ups/undies, wipes, diaper cream, sunscreen, bottles & formula & baby food, change of clothes, a special blanket/animal to cuddle with and pain relievers, which can be left in your child’s diaper bag. I may ask for potty training rewards for your child when potty training time comes around, and swim diapers are needed for the spring and summer months. Parents need to bring snowsuits, gloves, hats, mittens, boots, etc. for the winter months and swimwear for the summer months. These items do not need to e left here overnight, but they do need to be brought daily when they do go home at night or on the weekend. Please keep in mind that if you do not bring a needed item, it may prevent all of the children from going outside, and even in the winter months children need fresh air and sunlight.

Example # 2

Parents should send the following as applicable for their child:

Diapers, Baby Wipes, Training Pants/Pull-Ups, Seasonal changes of clothing, Bottles, Pacifiers, Breast milk and Car Seat. Extra supplies can be left at ______ and replenished as needed.

Example #3

Parents will supply me with diapers, wipes, clothing, pillow, blanket, and any special equipment the child may require (play pen, car seat…) I may need parents to provide a pack and play for children to nap in. This will be on a case by case situation, as I have several that families may use.

Example #4

Parents are required to send the following items as applicable for their child.  It is     preferred that these items are left and replenished as needed.

Diapers

Baby wipes (2 boxes initially, refills are accepted after)

Diaper Rash Ointment

One box of Tissues per month (ex, Kleenex, Puffs) or 12 boxes at the beginning of the contract

Formula

Baby food

Bottles (preferably 3)

Extra outfit

Sunscreen

Swimsuit and Little Swimmers (if not potty trained)

Example #5

Parents/Guardians agree to provide the following supplies for each child (when applicable):

Diapers

Diaper Wipes

Bottles and/or spill proof tippy cup (labeled with name)

Formula, baby food, etc.          

Medications and Toiletries (such as Tylenol, cough medicine, Desitin, etc.)

Sunscreen

Insect Repellent

Extra set of seasonally appropriate clothes (including sock and underwear)

Bedding (pillow plus two blankets or sleeping bag)

Example #6                                                                                                                   

There are several items that must be supplied by the child’s family.

* Diapers/Pull Ups, etc (if applicable)

* Food supplements

* A complete change of clothes (replaced as needed)

* Car seats as needed for field trips or other planned transportation

* A small sleeping bag/mat and small blanket for children’s rest time (non-infants)

* Your ideas, feedback, and support

Pick-Up and Drop-Off
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Example # 1

Pick-up: My preferred procedure is to release children to a parent or guardian. If someone other than a parent or guardian is to pick up the child, prior notification and written consent of the parent or guardian is required. Provider may require proper identification before releasing a child.

Example #2

Car Seats: Children should be transported to and from _____ according to State laws concerning car seats. If there is a question as to who will be picking up your child, please leave your car seat at _____. You will also need to provide a car seat for your child to keep at _____ for when we will travel.

Regarding Separation Anxiety: There are going to be days when your child may be a little hesitant about you leaving. This is absolutely normal. Your farewell should be short and sweet. Experts believe that when parents hesitate or draw out their good-byes, children have a harder time separating. Never sneak out. Just give your child a hug and kiss and walk briskly out the door. Even if you feel sad, resist such parting words as “I’m going to miss you.”

Of course it isn’t easy to march out when your little one is sobbing by the play table. Please be assured that we will be there to comfort and calm your child and the tears usually disappear very quickly once you are out of sight. If your child has an unusually difficult time settling down, we will meet with you to work out a new plan.

Picking Up: Our normal procedure is to release children only to his/her parents or someone else the parents have designated. If someone other than a parent is to pick up your child, please notify us ahead of time.

A verbal notice is fine on that day if this person is on the list of those authorized by you to pick up your child. If they are not on your list, then we must have written consent to release your child. One of the forms that you are required to complete designates who may pick up your child if you have an emergency and you cannot contact us. Those placed on the list should also be people that we could call in the event that something happens and you cannot pick up your child. Please inform your emergency contacts that if we do not know them that we will ask for identification. We do not mean to offend them. This is simply a measure taken for your child’s protection.

Trial Period, Termination
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Example #1

Your child’s adjustment is very important. A two-week trial period will be given, upon enrollment, to determine the suitability of the arrangement. If at any time during the two weeks, you feel that the arrangement has not proven workable, then you may have two weeks to find alternative arrangements. We will also have the right to terminate, with the same notice, if we feel it is not working out or is affecting the care that we are providing to the other children. If however, you are happy with the care that your child is receiving and your child is settling in, then we will enter into a permanent contract. We do require a two week written notice if you intend to withdraw your child from our program. Payment is due for this two-week period whether or not your child is brought to child care.

Example #2

Termination of Agreement (Past 30 day Trial Period)

We regret that sometimes it is necessary for a contract to be cancelled.  Please be

advised that a two weeks notice needs to be given in writing, as well as dated and signed.  A FULL two weeks (14 days) notice needs to be given.  Payment will also be required for a FULL two weeks regardless of your child’s attendance during this period.  If any holiday, vacation, or sick time falls within the two week time period, you are still responsible to pay your contracted amount in FULL.  NO charges or fees change during the two week notice time period.  Please understand that the spot will need to be filled and the two weeks notice gives the daycare time to make necessary changes.  If you have any questions or concerns regarding the two week notice of termination or payment that would be due, please see _____. 

Example #3

Once your child starts child care, it will take s/he time to adapt to the new environment and unfamiliar faces. A routine and comfort level is usually achieved after 2-3 weeks; if your child does not seem comfortable here or things are not working out as we had hoped after one month, then either party can terminate and give one week’s notice to quit.

As a self-employed in home child care provider, I reserve the right to terminate for the following reasons:

-failure to pay

-failure to complete the required forms by given timeframes

-lack of parental cooperation

-failure of child to adjust to the environment

-physical/verbal of any person or property

-inability to meet the child’s needs

-lack of compliance with contract

-serious illness of child or provider

-false information given by parent verbally/written

At any time, if your child(ren) have been in my child care for over one month, and you wish to terminate our contract, one month’s written notice is required and full payment is due for that month—whether or not your child attends child care for that month. In the case where there are extreme circumstances affecting the well-being of myself, my family, or the children in my care, I reserve the right to give written notice of immediate termination.

Example #4

If either party wishes to terminate this contract there needs to be a two-week written notice. All fees will be paid for this period of time. This contract is valid as long as both parties have signed. Terminate only in writing.

Example #5

This contract may be cancelled if…

*You give provider a 2-week written notice.

*Non payment a monthly tuition or late changes.

*If a problem arises between the parent(s)/guardian(s) and provider that cannot be resolved. Then an appropriate time frame would be agreed upon for dismissal.

*After 2 months, this contract may be cancelled if your child has had difficulty transitioning into our daily routine or if your child’s behaviors are disruptive to the other children’s daily schedules. You will then need to find other child care within one month’s time.

*This contract may be cancelled for any reason with a 2 week notice.

Example #6

WITHDRAWL/DISCHARGE PROCEDURES

The following are grounds for dismissal from the program.

·         If a child is having extreme difficulty adjusting to the parent(s) leaving and/or making it difficult for the provider is to care for the other children.

·         If a child is consistently exhibiting disruptive of dangerous behavior.

·         If a child exhibits severe emotional or social problems which are detrimental to the other children, the building, or the equipment.

·         Unpaid/late payments of child care fees.

EITHER TWO WEEKS NOTICE OR TWO WEEKS FEES ARE REQUIRED IF YOU DECIDE TO LEAVE THIS CHILD CARE HOME.

Example #7

Trial Period: There is a two-week trial period during which you or I may choose to discontinue care for your child at _____ for any reason. In the event that this happens, I will refund the remainder of the month’s fees.

Termination of childcare: In the event that I can no longer watch your child for any reason, I will provide you with at least two week’s notice. I require the same from you if you choose to take your child out of _____ for any reason. If you do not provide two weeks notice, there will be no refund for unused days already paid for. Additionally, if you do not provide two weeks notice you will still be required to pay for those two weeks if you have not yet paid for them.

Example #8

Termination may occur when contract requirements are not met, noncompliance with these policies, failure to pay, or if the child or parent is a danger to self or others. The parent will receive verbal and written notice of termination, including the last day of care, except in cases of extreme danger or inappropriateness, in which case termination may be immediate. The parent is still responsible for payment until the final day of care, whether or not the child attends.

If a parent chooses to withdraw his or her child, two weeks notice must be given (please see contract for details). This gives the families time for closure, to say good bye, and to plan for new families that will be joining us.

Daily Activities, Field Trips
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Example #1

While participating in my child care, the children will be exposed to a great deal of daily activities, such as:  finger painting, playdoh, sidewalk chalk, music, storytime, art, projects, freeplay, outside time and dramatic/pretend play.  Since I am a certified Early Childhood and Elementary teacher, I incorporate infant, toddler, and preschool activities which are developmentally and age appropriate into my curriculum.  The children will also engage in lots of “freeplay” (unstructured time) throughout the day, in which they learn how to play in the company of other children.  This also helps them learn to share and take turns while resolving conflicts as they arise.  Our daily schedule includes: freeplay, projects/art, storytime, outside/large motor activities, rest/naptime, 2 snacks and lunch.

The children in my care have many chances to enhance their socialization skills, as we frequently get together with other daycare providers in the neighborhood/across town.  We travel to their homes, they visit ours or we meet at a mutual destination (i.e.: the park, Mercer tot time, etc.) to get the children together.  In providing back-up child care, the children are also exposed to children who come on an intermittent basis yet are “regulars” in my care.  They will develop many healthy relationships and have exposure to various child care and group settings.

I take the children outside as much as possible, and on warm, sunny days we may spend most of the day outside enjoying the weather.  We may take a walk around the neighborhood, to the park, or “field trip” in the car.  I provide carseats for most of the children unless:  a) you are more comfortable providing your own, or b) I do not currently have enough carseats or the appropriate type for your child.  (This is something we will discuss together.)  I do the driving myself for field trips, unless my husband goes along and then he enjoys the driving. While transporting the children we obey all traffic laws and follow the speed limits.  I realize that some parents may feel uncomfortable with someone else transporting their children;  however, I hope I can reassure you, as I feel it is vital to explore the world outside of the home child care setting and to expose the children to different people, activities, and surroundings.  If you do not feel comfortable with the destination on a particular day, your child is not obligated to go.  Please understand though that you will be responsible for:  1) picking up your child from child care prior to the departure time, and 2) making alternate arrangements for care that day.  Field trips include:  Bever Park/Science Station (Cedar Rapids), Raptor Center (MacBride), farm (Wilton), other in-home daycares and parks/libraries/stores in the Iowa City, Coralville, North Liberty, Solon area.  You will be notified of transportation field trips in advance—or else notified that day in the morning or by phone if we suddenly decide to travel locally.  We frequently play in the backyard and front yard, walk/drive to _____ Park and visit other child care homes and neighborhood friends.  Depending on the field trip, you may be asked to pay for additional expenses; however, advance notice would be given for such a trip.  Future outings with older children could include:  swimming lessons, tot/preschool gymnastics, day summer camps… Please let me know if you have any ideas or if you ever are interested in driving/chaperoning.  We love company!

Example #2

I am accepting children ages 0-4 years. My vision for my daycare is to be a relaxing environment with strong emphasis on creativity and self directed learning. That means, I will make lesson plans and also the children help decide what they want to learn about.

I plan to take field trips. I believe that hands on learning promotes more interest in a topic and really get the children involved in their own learning. Since there will be children of different ages, it is very important for them to direct their own learning, because every child learns at his/her own pace. (A list of field trip locations is attached if you have any other ideas you would like me to look into just let me know.)The field trips that we take will depend on the weather and the age of the children at the daycare. I will hire an assistant for outings when it is necessary. We will be taking my vehicle and care seats will need to be provided to insure the correct for your child. When we are gone on trips, I can be reached on my cell phone.

Arts and crafts time will also be available to your children. I will be doing a circle/calendar time, which will also include stories, fingerplays and music. I will encourage all children to join the group but each child has the choice not to participate.

Outside play will be as often as the weather will allow. During the cold months please make sure your child has the appropriate clothing.

Example #3

ACTIVITIES

            I try to incorporate learning into everyday activities as much as possible. For example, science into nature walks, measuring into sand and water play, colors in play time, and counting at pick up time, and lots of reading! I don’t offer a structured preschool program, however I do try to do activities with the older children that are those similar to those they may do in a preschool setting. Preschools perform a function that cannot be recreated in a home daycare setting…socialization and listening…in a large group environment.

FIELD TRIPS

            I would love to be able to take the children on occasional trips; however, my car just isn’t large enough to transport everyone. In the event that a trip opportunity arises, and I have a helper to go along, you would be notified well in advance.

Example #4

Infant Program

At _____, babies learn security and trust through comfort, cuddling and consistency. Stimulation, exploration and interaction with others foster curiosity and creativity. These are the building blocks that help infants take their first steps into childhood with self-confidence.

We encourage stimulation and growth and development in areas of auditory, visual and sensory perception, gross motor skills, fine motor skills and cognitive recognition.

Although we know it is important to be nurturing these skills, we know it is also just as important for your baby to have a lot of playtime, be held and talked to, and just be…well babied! Babies need love more than anything else.

Your infant’s care is personal and individualized to enhance their growth and sense of well-being. Your input, questions and comments are important so we can work as a team to achieve the very best experience for your entire family.

We send home monthly Growth and Development sheets for each of our infants. These are available for 2 months of age through 24 months. These describe what you might generally expect from your infant or toddler during this amazing phase of their development.

Preschool Program

As professionals, we offer not only quality care, but we also attempt to provide the finest possible child care experience for your child. We offer opportunities for children to express themselves, explore their creativity, and nurture them on their path to self-discovery while encouraging them to reach their potential.

Our preschool curriculum is constructed so that it is entirely flexible. We do feel that children need structure and consistency in their daily lives so they have a feeling of trust and control in their surroundings. Daily schedules provide time for eating, resting, playing actively, and playing quietly. The key is to establish a schedule that provides a sense of order and yet allows the freedom to discover and experience what comes our way.

Our program teaches and reinforces the basics of numbers, colors, shapes and the alphabet as well as good old-fashioned manners. We promote a positive atmosphere of friendship where we care about each other’s feelings. We teach children to respect their parents, their peers, their environment and most importantly, themselves.

We feel that hands-on education is the best way to learn and that children best gain their knowledge by “doing”. We love using science to explore nature and to learn about the world around us. 

Our preschoolers especially love ‘project time’! We do projects every day using variations of many different forms of art skills to encourage creativity and self-expression.

Story time utilizes stimulating activities such as flannel boards, rhymes, songs and finger plays. We love reading and we absolutely adore music!

We work on both small and large motor development during inside and outside playtimes. We have a very large fenced-in back yard where we enjoy plenty of room to run as well as several types of play equipment and a sandbox.

Field Trips

Our program includes neighborhood walks, field trips that correspond with our preschool themes, library story times, play dates with other child care providers and many other out-of-house activities that involve transportation of children by foot, in strollers or in our 15 passenger van.

The parents, by signing the “Transportation Authorization” form agree to permit their child to participate in such events. All laws set forth by the state motor vehicle department will be observed. Children will be placed in a regulation car seat, which has been adjusted to their specific size, which you provide. In the unlikely event of an accident, parents will of course be notified as soon as possible.

Example #5

TYPICAL DAY- Each day will be structured, only to the extent possible. I believe children benefit greatly from the safety of a daily routine. Still, I understand that the circumstances of each day will differ and demand flexibility. I will not force activities upon the children. I will place a lot of importance on kids simply being kids. However, I will always strive to encourage the development of well mannered, loving, sharing, caring, receptive, happy-go-lucky children. I intend for each day to include as much reading and story telling as possible. I truly believe a child is never too young to learn from and love books. I will always encourage play that promotes learning. Also, I will try to promote as much physical activity in a day as possible.

Example #6

Our program includes various activities and occasional field trips. Transportation will be made in provider owned vehicles. In 2002 we purchased a 15 passenger van to aid in      transportation. We have had the van and all car seats inspected by the Safe Kids Coalition from Mercy Hospital. Appropriate car seats will always be used. Trips are usually planned in     advance; parents will be notified if they will need to leave a car seat. We will inform you of any participation fees. We do try to keep these fees to a minimum. Fees may include admission fees to swimming pools, museums, or farms.  It is very common that we will eat out on our trips in order to stay close to our normal schedule of mealtimes and nap times.

Example #7

BALANCE OF ACTIVITIES:

The daily activities for children are balanced in a number of ways. There is room for loud and soft, outside and indoor, active and calm, adult-introduced and child-guided. I truly believe that children have strong drives to discover their world in ways that are meaningful to them, and because of that, I make a conscious effort to engage children in planning and initiating activities. Here, children are valued for their input, creativity, and who they are.

The daily schedule is one of routine and flexibility. Children are empowered when they understand the routines of the day and yet they also benefit from flexibility (extra time to finish that important project, more outside time on that beautiful day, extra snuggle time on sad days, etc.). The major components of the day remain stable from day to day, while time block lengths may shift as needed, with the understanding that I plan for the unplanned.

Because the work of children is often close to the ground, elbow deep in water, or immersed in art material, please dress your child in clothes that are expected to be worked in. Nothing cramps creativity faster than worrying about dirtying a special outfit. I will supply smocks/bibs as needed with the understanding that accidents and spills happen and aren’t the end of the world around here. Please pack an extra outfit (one with stains or small rips is just fine!) for those events that warrant a complete change of clothes. (A gallon size plastic bag with your child’s name on it works great for this!)

I firmly believe that children need time outdoors every day to connect with nature, actively move their whole body in a different space than indoors, experience the seasons, and lay on their backs to watch the clouds go by. The option to play outdoors is available every day, except for below freezing days or when the wind chill would be dangerous. We may even go out on days of sprinkling rain, etc. Please make sure your child has all s/he needs to join us outside.

FIELD TRIPS                                                                                                                    Field trips allow rich experiences to be part of your child’s everyday experience. Our community offers a number of appropriate and stimulating settings that are open to children. Parents are always welcome and encouraged to join us on field trips. Parents may help transport children (only if they have insurance and a good driving record) and parents will be notified about the transportation plans. Children under three must ride in a car seat which must be supplied by the parent. We may use public transportation, the cost of which may be the parent’s responsibility. Transporting children is a regular part of my services, the cost of which is included in contracted care, except as noted for fees for public transportation.

Example #8

Transportation and Special Activities: Occasionally we may take field trips or have special activities that take us away from _____. We will walk to _____Park several times per week but we will also take walks in the neighborhood and trips in my vehicle or on public transportation to places like the library, the museum or other special places. You will be required to complete a Transportation and Activity Permission slip for your child to participate. I will make every effort to provide you with a day or more notice of an upcoming special trip.

Meals
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Example #1

I am a participant in the Child Care Food Program sponsored by 4C’s. I am required to serve nutritious meals and snacks according to the federal guidelines. I will serve a morning snack, lunch, and an afternoon snack. Without prior approval, I do not serve breakfast. Have breakfast completed before entering. Children will be encouraged (but never forced) to eat a variety of foods. I will also try to fix meals that are theme-related, or are to celebrate holidays or special occasions. If you should have any special practices, religious beliefs, or family eating patterns that could be shared, please let me know.

Example #2

I provide breakfast, a mid-morning snack, lunch, an afternoon snack and supper daily (depending on your child’s hours) and I participate in the Adult and Child Care Food Program. This means that I plan nutritionally balanced, wholesome foods, meals and snacks. Children are encouraged (but never forced) to eat a variety of foods. On occasion, the children may help me prepare special snacks or meals. Children can bring food to share with the other children (such as birthday cupcakes) if you check with me first.

Example #3

______ is enrolled in the Child and Adult Care Food Program (CACFP) that is managed by the state and monitored throughout the year by 4 C’s, the Food Program Coordinators for Johnson County. This is a program that ensures your child is being fed nutritious meals and snacks including fruits, vegetables, meat and dairy products.

Formula or breast milk will be given to infants up to 1 year of age. After 1 year of age they can drink whole milk. Only whole milk will be served to children between the ages of 12 months and 24 months as recommended during this extraordinary period of brain growth and development. After this period they can be changed to 2% milk or skim.

We report our menus on a weekly basis. We receive 3 visits per year from the Food Program, one announced and two surprise visits. We also attend continuing education nutrition classes throughout the year to maintain our enrollment. 

Example #4

During the 10 hour day there will be two snack times and two meal times. I will be serving a variety of meals which will consist of all four food groups. Please make sure I know of any possible food allergies.

Example # 5

I participate in the Child and Adult Food Program. That means I am required to provide all the children need. With regard to infant formula, I am required to provide one for you, but not necessarily the one you may be using. While I will try to offer the same one you use at home, I won’t have more than on kind on hand, so if I have more than one child on formula, and you don’t care for the choice of formula I have, you may provide your own.

We usually eat breakfast around 7:30, lunch at 11:30 and snack at 3:30. While we may occasionally have a morning snack around 9:30, my experience has taught me that feeding them a morning snack means they don’t eat a good lunch. If your child would like to bring a special snack to share, you are welcome to do so, just let me know.

Example #6

For children under the age of 1, I ask that you provide formula, bottles, and non-table baby food. I will provide age appropriate meals when the time comes for your child to experiment with table food. Infants will be held when fed bottles, and juice will be offered in a cup when the child seems ready. Juice served is 100% fruit juice and watered down for children under the age of 2 to reduce sugar intake, while who milk is served for children under 2 and 2% milk served for those 2 and older.

Children will be encouraged to eat, or at least try, the variety of food served while in my home. I will try and serve at least one item which your child enjoys, but it is not feasible to prepare special meals for children who do not eat what is offered. I myself am a picky eater and I understand why children do not eat what they do no like. If eating becomes a concern, we can work together for a solution, and I welcome easy recipes from home to try out on the children. If you would like to provide a snack for a meal, such as on a birthday or special day, you are more than welcome to do so. I do not need much notice for this, and it is always nice to have help with meals and new foods.

Example #7

_____ is enrolled in the Child and Adult Care Food Program that is managed by the state and monitored throughout the year by the 4C’s, the food program coordinators for Johnson County. This is a program that ensures your child is being fed nutritious meals and snacks including fruits, vegetables, meat and dairy products. We report our menus on a weekly basis. We receive three visits per year from the food program. We are also required to attend nutrition classes throughout the year to maintain our enrollment.

 Breakfast is served between 7:00 am and is usually over at 8:00 am. Lunch is served   at 11:00 am and is usually over at noon. At that time, clean up begins. Meals are planned based on the schedules given to me ahead of time. Children arriving after meal times will not be served due to time constraints of our daily routine. Schedule changes affect the number of meals served daily. If your schedule changes or you have appointments, please make arrangements for your child to be fed before arriving or to have a meal added if they are here during the above meal time hours. If you have any religious beliefs or medically related exceptions regarding food, please discuss this with us.

Mothers are welcome to send breast milk for their babies on a daily basis.  Milk and formula is prepared using the warm water method.  Children at one year will be served whole milk.  After the age of two, the children are served either whole, 2%, or chocolate milk.

Example #8

Snacks and meals are regularly served. _____ participates in the CACFP federal food program. This insures that nutritious meals and snacks are served. Children may participate on a regular basis in the preparation of food served. Meals and snacks are served family-style, which means that children are encouraged to serve themselves, we eat together amid pleasant conversation, and children are expected to help clean up in age-appropriate ways. All meals and snacks served are vegetarian (though not vegan). If children need special supplements or foods, parents are expected to provide those foods. Effort will be made to accommodate special requests, though I reserve the right to request parental support in meeting children’s food needs. _____ provides breakfast, lunch, and afternoon snack. Infants are fed on demand and I will work with you to establish a comfortable schedule for your infant and young child. Parents of infants must provide formula. Filtered water is available to children throughout the day.

Families are welcome to share recipes and treats as desired. I ask a bit of notice for planning purposes and also that parents be thoughtful of healthful eating habits.

Naps/Rest Time
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Example #1

Children will be encouraged to rest/nap daily after lunchtime (1:00/1:30-3:00), and depending on the age of your child, appropriate books/toys may be allowed during rest time.  If your child does not require a nap, s/he will still need to lie down and rest so that the other children can sleep/rest.  Infants needing two naps/day may have their schedules adjusted slightly so that they sleep around the same time that other infants in my care do, but I take my lead from the child’s current body rhythms and child/parent schedule.  If instances do arise where your child’s sleeping patterns are off, please let me know so we can work out a solution for home and daycare.

I ask that you provide a special blanket or stuffed animal for your child’s naptime so that s/he can have something from home to bring to child care, and this special item helps in comforting the child when it is time to lay down for nap.  Each child will have a bed or cot/mat to sleep on and comfort will be considered when choosing a room for him/her to sleep in.  Babies are put in pack & plays in their own rooms upstairs (or depending on their age and sleeping preference) in the rocking bassinet or swing.  Toddlers will transition to cots/mats when ready, and sleeping area will be determined at that time. 

Example #2

Naps/Rest Time: Studies show that children of all ages need quiet time during the day.  Children who are well-rested during the day will sleep better at night.  Infants nap as needed and older children nap in the afternoon.  If your child does not normally nap, I will still insist that he or she lay down and rest or looks at books quietly.  Please be assured that I do this in their best interest and also as a courtesy of the children that do sleep.

Visits from Parents/House Rules
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Example # 1

VISITS FROM PARENTS

Parents are welcome to visit our program at anytime during business hours (6:30 am-5:30 pm). Parents are always welcome to call during the day. Please remember though, I may not always get to the phone right away. Please don’t be alarmed if I don’t answer. I would rather let the phone go unanswered than allow a child to miss getting the attention they deserved.

            Mutual communication between the parents and provider is essential. IF you ever feel the need to talk to the provider or desire a personal conference, the provider will be more than happy to meet with you. Please remember that the provider has house rules that MUST be followed by everyone if the children are to respect them. For example, all shoes must be removed before leaving the kitchen area—this applies to parents as well as children.

RULES

Please respect these rules that I have set up for my home, and your child will too.

1.        Shoes must be removed before walking on any carpeted area. If shoes are muddy or wet, please remove them in the entry area before coming into the kitchen.

2.       Toys are only allowed in the playroom.

3.       Food and drinks are allowed in the kitchen only.

4.       Children are not permitted to touch the phone, TV, VCR, or computer unless I have started the game and am there to supervise play.

5.       Do not send candy, gum, money, or other food with your child, unless they are bringing a special treat for everyone.

6.       I emphasize good manners, (please, thank-you, covering mouth/nose when you cough/sneeze). Thanks you for re-enforcing this practice.

7.       Parents are responsible for their child’s behavior while they are here picking them up, and dropping them off. Please remember this is my home, and some areas are off limits to the children. They do know their limits, but will often times push the limits to see what will happen while mom is here. I WILL DISCIPLINE YOUR CHILD IN YOUR PRESENCE IF THEY ARE BEHAVING IN A WAY THAT THEY KNOW IS UNACCEPTABLE.

8.       Absolutely no playing in the garage and on the stairs. The garage will not always be childproofed. Please have your child in sight at all times!

Toys from Home

            Any donations of toys to the day care will be gladly accepted, but no toys are to be brought to the daycare with the expectation that they will be taken home at the end of the day, unless they were brought on sharing day, or with prior permission. Experience has taught me, that they do not share their own toys well, and it only makes for behavioral problems.

Example #2

The child care is located in the basement of my home, and there will be times when we use the main level for activities/naptime; however, I ask your help in directing your child not to wander throughout the house when arriving/leaving for the day. My child shares his family, his toys, his house, his yard and his space every day with other children and so his special toys are upstairs for him when the child care is closed. Please be respectful of my house and my family’s things and do not allow your children to play in parts of the house other than the child care room. Thanks! I appreciate your held with this.

If an item should happen to be broken by your child, then depending on the expense and the need, you may be asked to replace it with a new, used or equivalent item, but I take into consideration the fact that accidents will happen.

Example # 3

Toys- Age appropriate toys will be provided. Please do not bring toys from home. You may however bring books or videos to share. Security items are allowed at naptime. We do not play with or pretend to use guns/weapons, nor do I allow any violent behavior.

Example # 4

Parental Access: You are afforded unlimited access to your child while in my care, both during normal hours of operation and on special occasions during non-normal hours. The exception is if parental contact is prohibited by court order.

Example #5

OPEN DOOR POLICY

I leave the door unlocked in the mornings for the children’s arrival, and I ask that you let yourself in, walk through the kitchen area and come greet me downstairs in the child care.  After the last parent has left for the day, I ask that s/he lock the door on their way out; this way, we do not have to worry about strangers walking into the house while we are playing downstairs.

I have an open door policy—even though it is usually locked for safety.  I welcome visits from parents/family.  Please realize, though, that we might be involved in a project, or out for a walk, preparing/eating meals, settling down for nap, etc., and even though my door is always “open” since I am caring for your child, a phone call really helps in preparing all of the children for visitors and changes/surprises in their daily schedule. 

Example #6

PARENTAL INPUT: There are a number of ways that parents and those others important to the child can participate in the daily lives of the children at _____. Just as we encourage cooperation and collaboration among the children, we set the stage for adults as well. Verbal or written feedback is appreciated as well as a sharing of special talents or interests. We hope that you will be able to join us for special events that range from celebrations of the children’s work and progress, field trips, dinners, parent-provider nights, and those additional events that you would like to see happen. Parents always are welcome to join us, announced or not (unless prohibited by court order, which must be supplied to me). If you just happen to have a few minutes to pop in or want to schedule a morning to spend with us–we’d be thrilled. I am committed to meaningful, ongoing conversation about the development of your child – not as expert to parent, but as invested adult to parent, the child’s for-life teacher.

Example #7

Legal Obligations:

In the event that the children are living with only one parent, with a legal document declaring who has legal guardianship and visitation rights, or a restraining order is in effect, I MUST HAVE A COPY OF THAT DOCUMENT IN MY FILES!  In the event that an issue of custody arises while the child is in my care, I am powerless with out it.

Normal wear and tear in my home is expected, but please realize, that if your child causes intentional or excessive damage or destruction to my home or any item within it, you may be liable for at least 50% of the replacement cost of repair.

Example #8

    No shoes will be worn in the house:  We have put runners and extra carpets inside the front door for parents to walk on when picking up and dropping off their children.  If the need arises to go past those runners, all shoes must come off.  We are trying to extend the life of the carpet as long as possible considering the cost of replacement.  The children, as well as my family, friends and employees all follow this rule.  We request the same consideration from the parents.

Food and Beverages: No outside food or beverage will be allowed in the house without prior consent.  This excludes baby food, bottles, and formula brought for infants.  Please make sure these items come into the house covered or stored to prevent spills.  Westside Daycare is equipped to provide your child with sippy cups, etc. so these do not need to be brought from home.  If your child has special food needs, like soy milk or Pedialyte, please bring these items as mentioned above and hand them directly to myself or another responsible party.

Picking Up and Dropping Off: Unless necessary or prearranged, there will be no picking up or dropping off of children from 12 pm to 2 pm.  This is our naptime and interruptions disturb the children.  If it is either necessary or prearranged as mentioned above, please try to remain as quiet as possible.  This includes parents as well as the child or children they are dropping off or picking up.

      Picking up and/or dropping off children needs to be both convenient and safe.  Please keep in mind that vehicles that are left unlocked with the engine running can be a safety issue to your child as well as to others in the neighborhood.  If you do have a vehicle that leaks oil or other fluids, please be courteous to all and park in the street.  This will allow for both the

driveway and the child care areas to remain clean. 

      In conjunction with the above policy, please remember that we are in a family

neighborhood setting.  We request that neighbors be respectful to us and to our children and the same respect should be returned.  Please keep car stereos, mufflers, and any other noise to a minimum when dropping off and/or picking up your child.

      When a parent arrives to pick up or drop off a child, they are the responsibility of the parent and/or guardian as soon as he/she enters the childcare.  Please don’t send your child out to the car ahead of you unattended.  There are many cars pulling in and backing out and the safety of the child or children is always of great concern.

Toys: It would be greatly appreciated it if toys from home are left at home.  If it is necessary to bring them along please do two things.  1) Mark them with your child’s name so they do not get confused with the toys already provided and 2) if they have many pieces, bring them in some from of bag or carrying case so that the pieces do not end up all over the floor or in reach of babies.  If fights occur over the use or sharing of a toy from home, the toy will be put up and asked not to be brought back again. 

      Security items are allowed at naptime.  At NO time will toy guns be allowed into the child care setting.  We do not play with or pretend to use guns/weapons, nor do I allow any violent behavior.

Destruction and Vandalism: Intentional destruction of property and vandalism will never be tolerated.  If your child causes damage to household property or vehicles the parent will be held responsible financially.

Parent Communication
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Example #1

Daily sheets will be provided to let you know what activities were done for that day, and to let you know what your child ate, how often your child’s diaper was changed (if necessary), how potty training is progressing, and how long your child napped.

Example #2

Since infants and toddlers cannot communicate well enough to report to their parents about their day, we fill out a daily report sheet called _____. At one year of age, they change to the _____. Both of these reports give information such as feedings/meals, diaper checks, potty training, naps and various comments concerning your child’s day.                     

A general report, the _____, for our preschoolers, is posted in the foyer each day and lists our meals, preschool activities and any parental reminders.  

We also send home monthly newsletters. This updates you on any child care issues, presents our upcoming preschool curriculum themes, and gives a monthly calendar, as well as discussion on other child care topics.

Most importantly, we encourage constant verbal communication with parents about their child. We strongly feel that the care of this child is a team approach between parent and caregivers. We encourage parents to keep the lines of communication open so that our common goal of quality, nurturing care is achieved.

Example #3

My primary goal is the happiness and well-being of your child.  I know that from time to time problems may arise, and I ask that any concerns or problems be brought up immediately.  I feel that if we can communicate with each other daily, I will be able to care for your child in the most productive and caring way possible.  I promise to give your child careful attention, affectionate care and a stimulating environment so that s/he will experience a healthy and happy development during the time that s/he is in my care.   

In return, I ask that your child have plenty of sleep, be fed, clean, dressed in play clothes and ready to start his/her day.  Our morning snack is not until 9:00, but I do not mind if you bring appropriate breakfast food along if your child did not have time to eat before leaving the house. (I understand how harried the morning can be!!!!!!) If s/he did not sleep well or had a difficult night/morning, please communicate that to me so that I know how to be of help to him/her throughout the day.

Child Illness/Medication Policies
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Example #1

Please do not bring your child to _____ if they are ill!

You must make other arrangements for their care until they are feeling better and are no longer contagious.

Illnesses are defined as:

Fever                                                                Vomiting

Conjunctivitis (Pink Eye)                                   Severe Cough/Cold

Flu                                                                   Unusual Rash

Diarrhea                                                           Contagious Illness of Any Sort

If your child is ill enough to require prescription medication (Pink Eye, Strep Throat, Bronchitis, Pneumonia, etc.) you will need to keep your child at home until they have been on antibiotics for 48 hours and are no longer contagious. 

If a child receives an antibiotic for an ear infection he/she may return to child care immediately if he/she has been free of other symptoms mentioned for at least 24 hours.

Parents of children who become ill during the day will be promptly notified.  Parents are to make arrangements to have their child picked up immediately. In order to reduce exposure and risk to other children in child care, the sick child will be isolated from other children as much as possible until the arrival of a parent or emergency contact. If the parent cannot be reached, the person designated as the Emergency Contact will be notified.

We ask parents to please follow these guidelines for illness. This is for the protection of all those involved, including us as your child care providers. Cooperation is extremely important on this issue.

Medications

Medication may be administered under the following conditions:

Prescription Medication: Medication must be in the original container and labeled with the child’s name, Dr.’s name, medication name, dosage, when to be taken and date the prescription was filled. We will document when doses are administered while at ____ on the Parental Consent for Medication form and this will be placed in the child’s file.

Non-Prescription Medication: The following can be given with written parental consent by signing the Permission to Administer Non-RX form.

These items will only be administered according to the dose, duration and method of administration specified on the manufacturer’s label for the age or weight of the child.

·         Non-Aspirin Fever Reducers/Pain Relievers

·         Antihistamines

·         Decongestants

·         Anti-Itching Ointments or Lotions intended specifically to relieve itching

·         Diaper Ointments and Powders intended specifically for the use in the diaper area 

·         Vaseline

·         Sunscreen

·         Insect Spray

·         Diaper Wipes

Unlisted Non Prescription: A physician’s authorization is needed for medication that is not included in the previous list, or if it is to be administered differently than indicated on the label or lacks label instructions.

Example #2

Please do not bring your child(ren) if they are ill!  You must make other arrangements for their care until they are feeling better and are no longer contagious.  Illnesses are defined as:

Fever

Pink eye

Flu

Diarrhea

Vomiting

Severe cough/cold

Unusual rash

Any sort of contagious illness

      Children on antibiotics may return to daycare once they are no longer contagious.  (Antibiotics for ear infections usually allow the child to return after 24 hours whereas            antibiotics for bronchitis may take 48 hours.)  You may want to obtain a doctors note for       clarification in these instances.

      Parents of children that become ill during the day will by promptly notified.  We ask that you make arrangements to have your child picked up as quickly as possible in order to   reduce the exposure and risk to the other children.

Example #3

Children should NOT be brought to my house for day care if any of the following conditions exist:

1. Temperature of 100 F or higher. I will use an ear thermometer to determine a temperature except in the case of infants. If the ear temp seems inaccurate, I will double check before I call you. YOUR CHILDMUST BE FEVER FREE WITHOU THE USE OF MIDICATIONS TO LOWER IT FOR 24 HOURS BEFORE RETURNING!
2. Vomiting in the last 24 hours.
3. Diarrhea for more than 24 hours (if a child has 2 incidents of diarrhea that can’t be contained within their diaper, they will be sent home).
4. Infectious in any way (pink eye, strep, etc,) until they have a doctor’s release.
5. Inconsolable. Sometimes a child many not feel well, even if they have no visible symptoms. If a child isn’t feeling well enough to interact with the other, and only wants my constant attention, they should probably be at home with you, where they can get the attention they need.

If you child becomes ill while in my care, you will need to pick them up immediately. I do not have the facilities to care for a sick child without exposing everyone else here. It may be necessary to isolate a sick child until they can be picked up in order to prevent the spread to others, this may mean placing them in a playpen until you arrive to pick them up. Payment is full will be expected when your child is absent due to illness. If I cancel care due to illness in my family, I will adjust your fee accordingly. I will take whatever sick days are needed for myself or my family, however I do try to keep them to a minimum. Please remember, your good judgment when it comes to your child’s illness will benefit everyone. The less illness that is brought here, the less exposure to me and my family. If you have any questions about whether or not you should bring your child, you probably shouldn’t. One day of rest at home just may keep the sniffles from turning into a major cold.

Medications

If your child requires medication for a cold, illness, etc., a permission to administer medication form must be completed ahead of time, and all medications must be supplied by the parents. ALL MEDICATIONS MUST BE CLEARLY LABELED WITH THE CHILD’S NAME, AND THE DOSAGE TO BE GIVEN. I also need to be made aware of any side effects that your child may exhibit while on these medications (runny stools, drowsiness, hyperactivity, or any allergic reactions that may present themselves).

Example #4

Illness: Children cannot attend if they have a temperature of more that 101 degrees Fahrenheit or if they have a communicable disease, are vomiting or have diarrhea. Parents will be notified if children become ill while in my care and will be expected to pick their child up as soon as possible. You will be charged for all time off due to child illness. _____ may close for up to five (5) days per year as “sick time”, mostly for family doctor and dentist appointments. I will do my best to give you as much notice as possible unless there is an emergency illness. I will also make every effort to have an acceptable substitute caregiver here that day so I do not have to close. In the event that I have to close for an entire day due to family illness, I will credit you for that day on the following month’s fees.

Medications: Medications will be given only with a parent’s note (for the over the counter medications) or a doctor’s direct written consent (for prescription medications). Please bring all medications in their original bottle with written instructions on

Example #5

ILLNESS POLICY

It is necessary to institute an illness policy that will help stem the tide of contagious sicknesses from being spread.  I can only use experience and my best judgment to determine what is causing a child to show signs of illness.  Should your child or mine exhibit signs of illness, you will be called to come and pick up your child.  I understand that it can be difficult to leave work abruptly so I will be patient in awaiting your arrival.  However, I do not call you away from work unless it is very necessary, and if you are called, please do so as soon as possible. 

I reserve the right to refuse to provide care for child that is obviously ill for the protection of myself, my family and other children that are in my care.  It is my policy to not provide care for any child that is running a temperature due to illness, colds, flu, etc., or if they are extremely fussy/irritable due to their illness.  It is not fair to that child, myself, my family, and the other children in my care. 

Parents will need to pick up their child if:

*Fever (100 degrees or more)/sore throat/rash/earache

*Diarrhea

*Vomiting

*Body rash—unless it is deemed not contagious by a doctor

*Severe coughing—if it is affecting the child’s temperament or accompanied by “whooping” sounds or is too bothersome to the child

*Eye discharge (thick mucus, liquid draining from the eye or a pink eye)

*Child is irritable, continuously crying, or requires more attention than I can provide without risking the health and safety of the other children.

Your child will be allowed to return to child care when the signs of illness have disappeared or under a doctor’s release.  If lice should occur, I have a no nit policy and the child will be checked upon arrival and prior to nap. Should an outbreak occur, all children in my care will be sent home for the remainder of the day and 1-2 days afterward so that I may appropriately clean the house, furniture, clothes, bedding, toys, cars, etc.  Hopefully, no outbreaks occur, but if they do, please be understanding as lice can happen to anyone, and it is a painstaking and stressful process to get rid of them.  Please be responsible in keeping your child(ren) home from child care when s/he is ill for the protection of everyone;  should problems arise with or any of these illness policies, termination from my child care home may occur.

Example #6

Parent(s)/guardian(s) also agree to the following…

SICK CHILDREN: Sick children (fevers, vomiting, diarrhea, flu, and contagious illnesses) should not be brought to _____. If a child is running a temperature over 99.8, or develops any of the above symptoms, or doesn’t feel well enough to play, a parent/guardian will be called. You will need to come and pick up your child within one hour. Children with fevers, vomiting, or diarrhea must be symptom free for 24 hours without the use of medication, before returning to _____.

Medications will only be given with written permission by a parent/guardian or doctor. Medications need to be in the original container, labeled with your child’s name.

Example #7

Sickness

            I have to consider everyone’s health when providing child care. Child/ren are not to come when they either have a temperature or have one within 24 hours of coming to my home. If any contagious illness, they need to be home a full 24 hours before reentering child care. If any of my children are sick, I will cancel daycare with as much notice as possible. It is a good idea to have a back-up sitter in mind. I am not responsible for finding your replacement. If your child is ill and does not attend child care, you are still responsible for full payment.

Example #8

ILLNESS- You may not bring your child if he or she has a fever, any communicable disease, or bouts of vomiting or diarrhea. I cannot provide the special care a sick child deserves, and it not fair for your child, or other children, to be exposed to an illness that could be avoided. Please think of the other families and be considerate of everyone’s well being. I will administer prescription medications only with a parent’s written consent. Please bring all medications in their original bottle, with written instructions for the amount to be given and the time to be administered. If your child should be come ill or injured while in my care I may administer a non-prescription product as I deem necessary (such as fever/pain reliever, diaper rash ointment, first aid ointment, etc. ) You will be notified immediately if your child needs to be picked up.  

Example #9

Please call if your child is not going to be at daycare for the day. If your child is running a temperature or is ill, please keep them home. I would like to protect the other children from getting ill. I will call you if your child is running a temperature of 99 degrees and allow you to use your discretion if you want to pick them up. I will send your baby (0-12 month) home if they are running a temperature of 100 degrees or above. I will send your child (1-4 years) if they are running a temperature of 101 degrees or above. I would also like to ask that you keep your child home until he/she is fever free for 24 hours. I follow the same rules for the stomach flu, 24 hours free of vomiting or diarrhea. For other contagious illnesses, follow the advice of the physician or speak with me. You are still responsible for a full month’s payment if your child is not here anytime within the month for any reason.

Example #10

If a child is too ill to participate in the daily activities, including playing outside, the child is too ill to attend. Children will be checked upon arrival to be in good health to insure the health of all children at _____. Children will be excluded from care upon drop off for the following symptoms or if these symptoms become present during the day:

–fever over 100 degrees (the child may return when she is fever free without Tylenol or other fever reducer for 24 hours)

– diarrhea/abnormally loose or explosive stool (the child may return when he has stools of normal consistency and/or the child has returned to his normal number/pattern of bowel movements)

–crusty, weepy eyes (the child may return after 24 hours of antibiotic therapy or sooner if approved by her health care provider)

–infectious sores, on body or mouth (the child may return when all sores are crusted over and the child is no longer contagious. Please see the paragraph following the listed illnesses regarding younger children and mouth sores.)

–vomiting (the child may return when he has not vomited for a period of 24 hours and is tolerating bland foods.)

–has a communicable disease (the child may return when she is no longer contagious.)

–has an ear infection (the child may return when he has initiated antibiotic treatment and has been cleared by his health care provider. The child must still be fever free for 24 hours without the use of fever reducing medication.)

–strep throat (the child may return when she has been on antibiotic treatment for 24 hours and is fever free for 24 hours without the use of fever reducing medication.)

–chicken pox (child may return when all lesions have dried and crusted over.)

–impetigo (the child may return after 24 hours of antibiotic therapy.)

–head lice (the child may return when hair has been properly treated and ALL nits have been removed.)

–ringworm (the child may return after initiation of medication or clearance from a physician.)

– is too ill by provider’s judgment to attend

Special consideration must be taken with infants and "mouthing" toddlers regarding mouth sores as those sores must be healed to prevent spreading of illness. Children with slight runny noses, coughs, etc., can attend under the provision that if symptoms worsen or the child is deemed by the provider to be too ill to attend the parent will be called to pick up the child. Parents or their emergency contact are expected to pick up the child as soon as possible. Also please tell me if your child has any symptoms that may be a result from medications so that I do not mistakenly exclude your child from care.

Example #11

Keeping everyone healthy is often difficult, especially through the fall and winter months. With everyone working together, we can stop the major spread of illness. Obviously when children are sick, they want their parents and would be much happier in their own home, rather than at daycare. The following are some guidelines for determining if your child should be kept at home. Some of them may seem a little vague, but the general rule is, if you are questioning if they should be taken to daycare, they probably should stay home.

Children SHOULD NOT come to daycare if any of the following conditions are present:

-oral temp of 100 or higher, rectal temp of 101, and auxiliary temp of 99 (under arm)

-vomiting

-diarrhea/loose stools that can’t be contained in the diaper

-being unusually cranky, tired, cling. Even though these are vague symptoms, they should be a signal that something may be wrong, and also makes it difficult for the provider to give the necessary care to all children.

-yellow/green drainage from nose. This is also a sign that something more serious may be present.

In the case of fever, vomiting, and diarrhea, children must be symptom free and 24 hours without the use of medications to reduce fevers. Please don’t dose your child with Tylenol/Motrin to hide the fever and then bring them to daycare. IF I DISCOVER THAT YOU ARE DOING THIS YOU WILL BE ASKED TO LEAVE THIS DAYCARE EFFECTIVE IMMEDIATELY. If a child becomes ill during the day, I need them to be picked up within 1 hour of calling you. If you are unable to come, please find someone who can. This is to limit the exposure to the other children and to myself. If your child has been exposed to a contagious disease (i.e. chicken pox, strep throat) please let me know, so I can also be on the lookout for symptoms. In a situation where an illness has lingered for an unusual amount of time, I may ask that you take the child to see the doctor. Obviously, colds shouldn’t really last more than a week to 10 days, and beyond that could signal a need for antibiotics. In this case, I would require a note signed by the Dr. saying that they could return to daycare.

When my own children are sick, I will make every effort to find alternate care for them. If that is not possible, I will evaluate how sick they are, and determine if I need to close, or if I will be able to provide care with all families being notified of the current situation, and given the option to attend or not that day, knowing they are at risk for exposure. Any family choosing not to come will not be charged for that day.

While I understand that it can be difficult for parents to miss work for a sick child, it is also a necessary part of parenthood. Sometimes just taking a day when an illness is beginning is enough extra rest and attention to keep it from becoming a major illness requiring more days off.

The cold and flu season is upon us. With everyone’s effort, we can keep everyone healthy this year.

Health and Safety
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Example #1

‘Germ Control’ is a priority at _____. Children in our care enjoy a safe, clean and sanitary environment. Toys and play surfaces are disinfected regularly. We also adopt a ‘No Shoes’ policy to keep the carpet clean.

Diapers are changed every 2-4 hours and as needed.  Soiled diapers will be disposed of in a closed and sanitized container. 

Hand washing is extremely important! The providers’ hands are washed after every diaper change, after bathroom use, before and after every feeding, after nose blowing or wiping and after handling an ill child.

Outlet protectors are in all outlets not being used.  A safety gate is used at the staircase and occasionally between the living room and the kitchen when we have younger children. The exit doors in  _____ will be kept closed. Cleaning solutions are stored on a high shelf in the pantry, which is closed from the children. Doorknob protectors are on all doors.

Example #2

HEALTH & SAFETY

Mandatory Reporting: As someone who cares for and has contact with children on a daily basis, I am morally and legally bound as a mandatory reporter of child abuse for the state of Iowa. By failing to report suspected abuse, I fail children. I can also be held legally liable and punished for not making necessary reports. It is not my job to discern the amount, type, or perpetrator of the suspected abuse – DHS makes those decisions. It is not my job to judge you. It is my job to help keep children safe.

First Aid Measures: All children go through childhood with a number of bumps, bruises, and scratches. It is my responsibility to minimize that number and to care for them when they do happen. _____ has a first aid kit on premise, a mobile kit that goes on field trips, and a vehicular kit kept in my car. Kits will be restocked as needed. Cuts and scrapes will be washed in soapy water and bandaged. Parents will be informed of applied first aid through phone calls, notes, or incident reports. I must have written permission for all ointments (including diaper), lotions (including sun block), or medications (including over the counter). Any diaper ointments, skin lotions or sun block, etc., must be provided by the parent. Please label the container with your child’s name.

Medication: I must have written permission before dispensing any medication. In some circumstances, I may request a physician’s note even for over the counter medication. Over the counter medication must be in its original container and will be dispensed according to manufacture’s directions, unless written directions are obtained from a health care provider and given to me. Prescribed medication can only be given to the child if it was originally prescribed for that child. It must be in its original container. Parental description of dosage (amount and method) cannot be different from prescribed dose/method. A lock box is kept out of children’s reach to contain medications.

Health related emergency: If a child should become immediately and dangerously ill (including respiratory distress), I will call 911. Parents will be notified as soon as possible. The cost for care is the parent’s responsibility. If I must attend in the ambulance with the child, arrangements have been made for an emergency provider to come and care for the remaining children in my home. For lesser emergencies, parents will be notified to immediately pick up child. It is imperative that I have an emergency medical release on file. Parents are responsible for obtaining an emergency medical consent form from the hospital of their preference. If I must take a child to the emergency room, I will transport the child regardless of availability of car seat. Emergency numbers will be brought and parents will be notified as soon as possible. All costs incurred are the parent’s responsibility. The remaining children will be cared for at ____ by my emergency back-up provider

Evacuation: If children must be immediately evacuated from _____, they will be transported to a safe place regardless of availability of car seats. Emergency numbers will be brought and parents will be contacted immediately.

Firearms: Firearms are not allowed on the premises. Parents who may have access to firearms must inform me and put in writing that such arms will not be brought on the premises.

Infant sleeping position: Infants are put to sleep on their backs. Free rolling infants are not restricted from rolling in sleep. Any other arrangement must be prescribed by the child’s physician (on letter head or prescription pad) and a copy signed by both a physician and parents. The signed form will be kept in the child’s file.

Transportation: Children under three will ride in an approved car seat when traveling in my vehicle or my designee’s, unless operating under emergency conditions listed above. Car seats must be provided by parents. _____ may take public transit for field trips.

Authorized person for pick up: Children will be released only to those persons authorized in writing by the parents (this includes emergency contacts). If there is an addition or subtraction to this list, parents must update that list. One time or special pick-ups may be arranged by leaving a written note prior to pick up or by the parent calling me to inform me. The person picking up MUST bring a picture ID or the child will not be released to him/her.

Ineligible person picking up: If the person picking up the child is deemed ineligible to safely transport the child (for example, but not limited to: no car seat or inebriated), I will insist on calling a second person to retrieve the child. While legally I cannot refuse a parent the right to collect their child, I will call the police if I feel the child is in danger.

Emergency Procedures
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Example #1

All emergency phone numbers as well as phone numbers for each child including their home number, parent’s work number and their physician’s number are kept by the phone in the office as well as posted on the main bulletin board in _____.

In Case of Fire: Fire extinguishers are located in the pantry by the kitchen and also at the top and bottom of the stairwell.

Exits: _____ has three exits, two leading into the garage and one directly outside. There is another exit from the adjoining family room also leading directly outside. A fifth exit is down the stairs from _____ through the walkout basement door. Smoke detectors are tested monthly.

In case of fire, children will be evacuated to the home of our immediate neighbors, _____, located at _____. Emergency services will be called from their home or by using our cell phone after the children have been safely evacuated. 

Escape routes are posted on the bulletin board.

In case of Severe Weather: Adults and children will take shelter in the innermost lower level area of the home away from all windows. A battery-operated radio will be used to monitor the situation if we loose power.  

In case of Loss of Power: Battery operated flashlights are available. The fireplace will be used as an emergency heat source if necessary.

In case of Serious Injury or Illness of Child: Parents will be notified immediately using posted emergency numbers if time allows. First aid will be administered. Emergency Services will be called if needed and also at parent’s request. First aid will be continued until Emergency Services arrive.  Remaining children will be cared for by one of our back-up providers. If a parent is unable to be contacted, we will continue trying until he/she is notified. 

We are CPR and First Aid Certified according to State Child Care regulations.

Example #2

In the event of a tornado we will carry all children to the tornado shelter that is located south of my trailer between ___ and ___. It sits right next to the ___. When it is safe, I will contact all families of our plans. A tornado drill will be performed monthly to familiarize all children in my care of what we do in this case.

If a fire occurs in my trailer or in the neighborhood, we will evacuate the trailer and meet at the corner of _____ right behind _____. To make sure everyone is safe, roll will be taken then 911 called unless they have been notified. A fire drill will be practiced monthly.

If there are any concerns or questions, I try to carry my cell phone at all times. I cannot guarantee reception on my cell phone.

Example #3

In the event of a medical emergency, fire or natural disaster, I will take immediate steps to ensure your child’s safety and will contact you as quickly as possible. Please make sure that you keep me informed of your whereabouts.

Example #4

Scratches and scrapes are inevitable when children learn to play, walk, and run.  Minor accidents will be treated with antiseptic, band-aids, ice packs and TLC.  Incident reports will be completed for things such as:  bites, serious abrasions, major bruises/bumps or head injuries.  For anything more serious, you will be notified immediately.  In the case of an emergency, you will be responsible for any expenses, medical, etc. incurred as the result of an accident while under my care and if necessary, either 911 will be called to transport your child or I will transport your child and you will meet me at the hospital.  This will depend on the circumstances of the accident and your preference at the time of the incident. 

Guidance and Discipline
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Example #1

Learning self-control and how to get along with others is part of growing up and as your child care providers, we know this allows us the opportunity to help shape, guide and nurture this behavior. We view discipline, which we prefer to call limit setting, as a way of teaching children, more than a punishment. Children are not born knowing the difference between right and wrong and it is up to us to teach them.

The two most important things to remember are consistency and follow-through. If the rules change, the child becomes confused. If you don’t follow through with your ‘threats’, the child quickly learns that you do not mean what you say. Raising an ADHD child has certainly taught us a lot about patience, sticking to our guns, being clear and concise with our expectations and the skill and ability to field about any type of manipulation attempts that are thrown our way! So you can relax knowing that your child is in the hands of true veterans!

Children need to learn to obey the rules to get along in society. At the toddler age however it’s probably best to concentrate on the big issues first. One of our main goals at this age is teaching them not to hurt each other! Pushing, hitting, biting, pinching and hair pulling cannot be tolerated.

The children are reminded frequently of the rules so they know the guidelines. If the child disobeys, hurts others or property, the following guidance techniques will be used.

1.        Positive Reinforcement: The child will be encouraged when demonstrating acceptable behavior.

2.       Redirection: The child is redirected to another activity and given the opportunity to try again at another time.

3.       Separation: Have the children rest or play apart for a time when they are irritating one another. Being apart for a while lets each calm down.

4.       If a child continues to abuse a certain toy, the privilege of playing with         

      that toy will be taken away for several minutes up to the entire day.          

5.       Time Out: The child is separated from the group for a regulated period of time usually one minute per year of age. This technique is used when a child is hurting others or property or exhibiting a temper tantrum. When the child calms down and is ready to demonstrate acceptable behavior they are encouraged to join the rest of the group and try again.

6.       Last Resort: We hesitate to put #6 in but unfortunately need to. If a child’s behavior is continually upsetting or dangerous to others and the problem cannot be resolved, arrangements will have to be made for the child to go elsewhere for care.

The children will never be disciplined for lapses in toilet training or for accidents (spilled milk for example). In the case of the latter, we may have the child help us clean up, if possible, not for punishment but to help teach responsibility.

We would also like to remind you as parents that children often ‘test the boundaries’ when both parent and provider are in the same area (ex. drop-off, pick-up). Please help show your child that you respect both of us and the rules of our home by reminding them that the rules still apply when you are around. We will also remind them and correct them if needed.

Lastly, remember the word discipline comes from the word disciple, meaning to teach. Take time to view things from your child’s perspective. It can make a difference!

Example #2

I believe that children thrive within a loving relationship and a safe environment. Based on that, the guidance that I practice is never one of shaming, hurting, verbally abusing, threatening, frightening children, or subjecting children to derogatory remarks. No corporal punishment is allowed, including but not limited to pinching, slapping, hitting, shaking, or dragging by limbs. These policies are in effect for all people everywhere on the premises. Guidance is age-appropriate, for example: redirection for toddlers, simple reasoning with preschoolers, modeling for all. Teaching children conflict management skills is an important part of the guidance work I do. These skills can include stating needs in assertive ways, de-centering (helping children see other points of view), trading, negotiating, and/or building community. I strive to create an environment of self-regulation, respect and collaboration.

Example #3

I try to create an environment for children that is supportive and respectful of their needs I use different methods of discipline for different situations. When children are arguing or out of control, I will count or give a “time-out” or cooling off period and a short discussion after.
When children are doing something that is not appropriate, I will redirect them to a more suitable activity. At times, I also may choose to ignore misbehavior. I will not punish your child by spanking, slapping, hitting, humiliating, threatening or frightening. My goal is to help each child develop a strong sense of self0discipline, self-esteem and respect for others.

Example #4

BEHAVIOR MANAGEMENT

1.        Logical Consequences

2.       1,2,3 Magic, in conjunction with time-out

3.       Redirection is used with infants and young toddlers

I will NEVER physically discipline a child, even with a parent’s consent! In cases of extreme behavior problems, a child may be isolated for a period of time, in order to regain control, for the safety of themselves and of others. Persistent behavior problems may require some other types of intervention that will be discussed between the parents and provider.

Example #5

Children will be treated with courtesy, respect and patience.  It is my policy never to use any form of physical discipline or intimidation.  I will give your child choices and guide him/her to choose one that is appropriate for the situation.  Guidance will be according to age and understanding level.  If redirection does not work, timeout, removal from the object/area/situation or counting may be used.  Whether the parent is present or not, your child must follow my rules while in my home.  If a child experiences several timeouts or becomes a recurrent behavior problem, I will address it with you so that we can resolve it together, but if children in my care are being threatened by your child’s actions, then your child may be asked to leave.

Toilet Training
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Example #1

When you feel your child is ready for toilet training, we ask that you begin teaching them at home. We will follow through and encourage your child while they are in our care. Please keep in mind that the activity level here can distract your child from the urge to use the potty. Therefore we will continue to use pull-ups until your child announces they have to use the bathroom.

When toilet training, children cannot wear onesies or bib overalls, they are difficult to remove and often discourages them from going potty alone.

During toilet training, parents must provide a complete change of clothing and pull-ups. When accidents occur once every other week, 5 ply training pants may be used without plastic pants. During naptime all children who have not established naptime control must wear a pull-up, regardless of age. This policy is enforced even if the child does not wear a pull-up at any other time.

The ‘potty’ we have chosen is one that sits on the regular toilet seat with steps attached for the child to climb up. We chose this type as opposed to a separate potty-chair both for sanitary reasons and for efficiency when we are potty training several children at the same time. This also allows less transition when trained. We do have the other type available if absolutely necessary.

Toilet Training: Take your child to the toilet on regular intervals. Don’t insist the child sit there until he/she “goes”. This will only frustrate them and they may resist going back to the toilet. If they don’t go after a reasonable time, “try” again later. Also try to avoid taking your child too often. If the child is truly ready, mentally and physically, the accidents will be minimal…but accidents DO happen. Remember to never scold or punish for an accident. If there are repeated accidents you may need to consider that they aren’t quite ready. If you have any doubt, it’s best to wait a couple of months and try again.

Emotional Readiness Skills:

·         Must be able to follow simple directions.

·         Is excited about getting bigger and wants to do things like big kids.

·         Shows an interest in using the toilet.

·         Needs to have somewhat of an interest in pleasing others—should be beyond the “NO” stage.

·         Finally, the child must simply be emotionally ready to use the toilet. He/she has to decide that this is something they want to do.

·         Most power struggles result from an adult trying to force a child who is not emotionally ready to use a toilet.

Physical Readiness Skills: (Must have these to be ready to learn)

·         Ability to stay dry for at least 2 hours.

·         Have some basic dressing skills.

·         Has the coordination to get on and off the toilet.

·         Has the verbal ability to express toileting needs.

·         Shows an awareness of the difference between wet and dry.

·         Indicates an awareness of having a wet or soiled diaper.

·         The nervous or excretory system must have matured enough to allow the child to control the bladder and bowel functions.

Facts about Toilet Training

·         Toileting is a natural skill.

·         Toileting is a developmental skill.

·         Accidents will happen with almost every child.

·         Your job is to help them learn a new skill, like helping them learn how to climb steps.

·         If it becomes a power struggle, YOU WILL LOSE!

·         How quickly or slowly your child learns to use the toilet is NOT a reflection of your parenting or care providing skills.

Example #2

Potty training is a very important milestone in a child’s life, and one that each child reaches at a different time. Just because one child trained by 2 ½, doesn’t mean the next one will. I will help your child to reach this milestone, when they are ready, but I also have some requirements:

1. You must be working for at least two weeks at home WITH SUCCESS before I will actively participate in training.

2. Once I have started working with the child in my home, please send them in pull-ups, or thick training pants covered by plastic pant to help contain the accidents, not the underwear older children wear.

3. Parents must provide an adequate supply of extra clothes during this time. If we reach the point where we are down tour last set of clean clothes, I will revert to a diaper or pull-up.

4. Children must be dressed in easy access clothes. NO OVERALLS OR SHIRTS THAT SNAP IN THE CROTCH! The whole point of potty training is for your child to learn independence, and that can’t happen if they can’t unfasten their clothing.

5. Once a child is “awake trained”. I may still require a diaper or pull-up for nap time. We nap immediately after lunch, and even going to the bathroom before they lie down won’t empty the mild they have had for lunch. This will benefit all of us, as the child won’t get discouraged from waking up wet, and the adults don’t have the mess to clean up.

Example #3

I work with each individual child and family to assess toilet training needs. Families of infants need to bring diapers and wipes Families of children in transition wear (Pull-Ups, etc.) also need to supply the needed training wear. Please share any changes in diapering/toileting routines so that we can all be on the same page. Also, because I foster independence in children, please keep an eye to too many buttons, snaps, or straps – taking the time to get that last button can be the difference between getting to the potty independently or ending up in a frustrated puddle. Children are never punished for lapses in toilet training and are not pushed to conform to "norms" of development.

Maternity Leave
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Example #1

In the event that I become pregnant, I would plan to take a minimum of 6 weeks off. Parents much agree not to withdraw their child from my care for that reason, and are expected to find their own back up care. (I would highly recommend this anyway, in the event of illness or emergency in my family, as well as someone to cover during my vacations.) If the arrival of my child will displace one of the children in my care, then the child who would be the youngest would be the one who is displaced. The exception to this would be if the youngest child has a sibling in my care, and then it would be the next youngest. Parents will be notified at least 5 months in advance of the child’s due date, and as soon as possible once the leave begins. In the event of complications (C-Section, pregnancy complications…) I reserve the right to take extra time off and the parents will be notified as soon as possible.

Special Needs
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Example #1

_____ has room for all kinds of children. If your child has special needs, please communicate those needs and your expectations clearly to me. I will make all the accommodations I reasonably can to meet your child’s needs. In the case that I cannot meet the specific needs of your child, I will help find a better fit for your child.

Pets
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Example #1

We have a Labrador Retriever named _____. He is very loving and will only have contact with the children when under direct supervision. He is current with all vaccinations.

We may, on occasion, have ‘pets’ in our preschool depending on our current theme. These may range from caterpillars as they emerge into butterflies, tadpoles during their life cycle change into a frog and other various friends from our scientific world.

Television and/or Movies
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Example #1

As an educator, I believe that television can be used as a teaching tool and that there are many wonderful videos and programs available.  I enjoy watching television and movies with the children and want you to know that we do watch movies and educational programs from time to time.  Sometimes the children may start watching a program and only watch it for 5-10 minutes or else they go off and play during “the boring parts” and watch when something interests them, but please know that they are not required to sit and watch television and that it is not offered instead of free play or learning activities.  Some favorites of ours are: Bear in the Big Blue House, Wiggles, Teletubbies/Sesame Street, Book of Pooh, and sing-a-long song videos.

Swimming Pools, Water Toys
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Example #1

Children enjoy waterplay, and in the spring, summer and fall, we do lots of it!  We use sprinklers, hoses, containers, buckets, water toys (sprayers, soakers, balloons), and wading pools.  The children are supervised at all times;  if I need to run inside for something I forgot to bring outside, then all of the mobile children sit together in the garage where I can see them while I grab what I forgot.  I do plan ahead and try not to run back inside as it disturbs the children’s play.  There is also a “big pool” in our backyard, which is 4ft. high and fenced in.  Usually, we do not use the “big pool”  during child care hours, but if a day arises and only a few children are here for child care, and it is feasible to go swimming safely with myself/another child care provider/adult, then your permission will be asked beforehand.  I purchased life jackets from Scheel’s and the children who wear them love them!  One summer we were in the pool every day for two weeks, and the progress they made in learning to swim was tremendous!  Their parents could not believe how much they had learned in such a short time, and the children were just in heaven being able to swim every day in the “big pool”.  As well as your verbal permission, your written permission will also be necessary in order for your child to be permitted to swim in the “big pool”.